Tuesday, May 5, 2020

Get Sample on Making Presentation And Their Briefing

Question: Task The purpose of this unit is to develop your skills in giving presentations and briefings. The task requires you to plan and deliver a briefing or presentation on a management topic of your choice, evaluate the effectiveness of your presentation and to use the feedback gathered to identify areas for improvement. It is recommended that you follow the stages in the process as set out below. Identify appropriate information in line with the objectives of the briefing or presentatio? Answer: Summary of Presentation The presentation focused on analysis of an important management concept, team work and its importance within an organization. The presentation has emphasized on providing an insight to the concept of team work and how does it work. This presentation has referred that team work is the collective effort of several individuals in order to perform a task successfully. Various organizations have been focusing on achieving operational excellence though team work. Various research studies have proved that team work assists an organization in achievement of desired goals efficiently. The presentation has significantly focused on highlighting the major advantages of team work. Team work has provided huge benefits to the organization. First of all, it has been discussed how sharing of ideas has helped in organizational success. Delegations of work responsibilities provide a scope to work employ people with specific expertise which ultimately helps in enhancing the overall performance of the or ganization. It has been clearly explained to the audience how team work contributes in achievement of enhanced efficiency as well as productivity. The presentation lucidly illustrates the contribution of team work in facilitating healthy competition within an organization leading to better performance. As the interpersonal relationship is improved with the aid of team work it assists in development of the better organizational culture as well as workplace environment. Additionally, the major disadvantages of the team work will be discussed in the presentation. In this session, it has been identified that internal conflict, unequal contribution and participation of the team members and difficulty in reaching consensus are the principle limitations of team work. At the end of the presentation, the major attributes for successful team work have been added. The audiences get to know that open communication system along with appropriate selection of team members, commitment, interdepende nce, good interpersonal skills and a rational and sensible team leader are the significant attributes for successful team work. Evaluation Form Evaluation form is given to the audience who has been present during the presentation on team work. The evaluation form will help in gathering the feedback of the audience which will be helpful in the further improvement of the presenter. The information provided in this form will be kept confidential. Evaluation Form: Name: Age: Occupation: Do you think that the presenter has been able to communicate the principle idea? Yes / No Do you get an insight regarding the presented topic? Yes/ No Do you find the presentation style is monotonous? Yes / No Do you find the presentation clumsy? Yes / No Do you think adequate information was provided by the presenter? Yes / No Did you enjoy the presentation? Yes / No Did you find the session interactive? Yes / No Did the presenter answer your questions properly? Yes / No How much point will you give to the presenter out of 10? _____________ What are the major strengths and weaknesses of the presenter? ________________________ Summary of the Feedback The evaluation form was distributed among the audience and they were requested to fill the form. Thus, feedback of the audience was collected for the presenter. Most of the respondents agreed with the fact that the presenter has been able to communicate properly regarding the chosen topic. Hence, it can be stated that the presenter has enough potential to communicate the principle idea with the audience (Theobald, 2011). Secondly, almost everybody opined that they get an insight to the presented topic. It clearly implies that the presenter has been able to make the audience understand the topic by virtue of his presentation skill. 75% of the audience stated that they did not find the presentation monotonous. Hence, it can be implied that the presentation skill is good and use of voice modulation is appropriate (Grand, 2000). However, there is a scope for improvement to satisfy all audience. All the respondents agreed with the fact that they did not find the presentation to be clumsy. From this, it can be concluded that the presenter has been able to organize the topics properly and presented those in a lucid manner. Almost half of the audience found that the presenter delivered inadequate information regarding the topic. It means the audience expected more information in a concise manner which the presenter failed to do. Almost 65% of the audience stated that they enjoyed the presentation. It means there is significant scope to improve the presentation skill for receiving spontaneous attention of the audience. Only 12% of the audience stated that they found the session interactive. It clearly means the presenter has not been able to make eye contact with the audience. Additionally, the presenter has not given sufficient scope to ask question or clarify their query. 40% of the audience stated that they have got proper answer of the questions they asked to the presenter. The scores given by the respondents are summed up below: Number Percentage of respondents 0 0% 1 1% 2 0% 3 5% 4 18% 5 16% 6 32% 7 14% 8 8% 9 5% 10 0% Most of the audience stated that the major strength is the voice modulation, confidence and body language of the presenter. Additionally, few people appreciated the use of pictures which made the presentation attractive (Hyejin Chung Taehyung Lee, 2010). From the gathered feedback, it has been found that the session was not very interactive and the presenter provided less information. Additionally, the audience was not given enough opportunity to ask questions. Action Plan for Improvement The limitations need to be improved with the aid of an effective action plan. The following areas of weakness need to be improved through the stated measures: The presenter needs to increase eye contact with the audience and must give more opportunities to ask questions (Bradbury, 2006). The presenter must practice regularly to improve voice modulation. Use of visuals must be increased in the slides in order to make it attractive. The presenter must focus on providing more information briefly (Braeutigam, 2008). References Bradbury, A. (2006).Successful presentation skills. London: Kogan Page. Braeutigam, D. (2008). Speak Up: A Guide to Improving Your Public Speaking Skills.Biomedical Instrumentation Technology,42(3), 199-200. doi:10.2345/0899-8205(2008)42[199:suagti]2.0.co;2 Grand, L. (2000).The workplace skills presentation guide. New York: John Wiley Sons. Hyejin Chung, Taehyung Lee,. (2010). Improving listening and speaking skills using different types of media and techniques through movies.STEM Journal,11(1), 149-171. doi:10.16875/stem.2010.11.1.149 Theobald, T. (2011).Develop your presentation skills. London: Kogan Page.

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